2019-2020 Cancer Small Grants: Full Proposal Submission Guidelines for Approved LOIs

Dear Cancer Small Grant applicant,

Congratulations on advancing to the next stage of review for your approved LOI submission!

Please complete this application by 11:45 PM Eastern Standard Time (EST) on Tuesday, November 5, 2019. You must be logged into this website in order to access the application form. Click "Login" or "Register" near the top right corner of this page.

Non-Research Proposals

Please remember that Cancer small grants are only awarded to projects that are determined to be “non-research”. Your full proposal submission, if shortlisted for grant consideration, will undergo a CDC Non-Research Determination (NRD) process.

To receive a non-research determination, proposals must be able to demonstrate that the investigation is linked to a public health surveillance system, control program, or prevention program and provide concise documentation to that effect. Your proposed project should not be focused on generalizable research. Therefore, to facilitate the determination for your project, please avoid using the word ‘research’ and ‘study’ in your final proposal. While investigations may include human subjects, the primary objective should not be human subject research. Proposals that are determined to be research will not be considered for funding. For more information on non-research projects, please see the guidance document “Non Research Proposal Reminder” that has been made available separately.

Full Proposal Document

Your full proposal document should be in English and should not exceed 5 pages of single spaced text in 12-point font with normal margins. The proposal should address the following sections:

  • Project title
  • Abstract (not more than 250 words)
  • Background and significance
  • Preliminary investigations (if applicable)
  • Problem identification and definition
  • Justification
  • Goals and objectives (state goals in terms of public health purpose of the project)
  • Design and methods (include: investigation design; studied population; procedures related to data collection and data quality assurance; information on collaborating partners; etc.)
  • Interpretation and analysis plan (include: description of data collected; key table shells that show data organization; plans for tabulation, coding, and cleaning data; how will data be analyzed; etc.)
  • Reporting/dissemination plan for findings (include: description of planned reports; how findings will be disseminated; how you will communicate findings to partners; etc.)
  • Additional sections that will not be counted towards the 5-page limit:
    • Literature cited (start from fresh page; not counted in the 5-page limit)
    • Detailed budget along with justification narrative that covers a period not exceeding 7 months (not counted in the 5-page limit; use January 2020 as expected starting month; see template “Budget” that has been made available separately)
    • Indicative project timeline (not counted in the 5-page limit; see template “Timeline” that has been made available separately)

For additional information about the individual components usually included in a full proposal, please refer to the example reference document, "Development of a Small Grant Proposal for a NON-RESEARCH Project" that has been made available separately. A sample full proposal document has also been made available for your reference.

Additional Requirements

In addition to the full proposal document, the following materials are also required for your submission to be considered complete:

  • A one-page summary of your proposal (not to exceed one page of single spaced text in 12-point font with normal margins) with the following sections:
    • Project title
    • Project leader and collaborators/significant participants
    • Source of request (e.g. the divisions/departments within the Ministry of Health that are supporting the field investigation)
    • The public health activity (i.e. description of your project)
    • Goal and main objectives (stated as public health purpose of the project)
    • Data and human subject involvement (describe type and source of data collected)
    • Reporting (i.e. what do you expect to report and to whom)
  • NRD Processing Info Sheet, completed for your proposed project (see template “NRD Info Sheet” made available separately).
  • Your latest curriculum vitae (CV).
  • A narrative description of your current position (to be submitted as a separate document).
  • NIH type biographical sketches for significant participants (see template “Biosketch” made available separately).
  • The abstract page(s) from all ongoing funded and pending project proposals that the PI (i.e. applicant) is undertaking.
  • Letters of support from all collaborating institutions/agencies (e.g. police if using police data, hospital if using hospital data or personnel, etc.)
  • Evidence that you have applied for IRB (HRPP) approval at the same time as submitting your full proposal (e.g., documentation of HRPP # for pending review of the project). You do not need to submit evidence that you have received local IRB approval – at this time you’re only required to submit evidence that you have applied for local IRB approval. If your full proposal is selected for a grant award, then you will be required to provide evidence that you have received local IRB approval before you can receive the grant award.

Data Use Agreements

IMPORTANT: Prior to submitting the full proposal, applicants must verify that the data variables they plan to collect are actually being collected (e.g., road user type, injury outcome, etc.).

Overall Evaluation Criteria

Since your proposals will be reviewed by international reviewers please describe any system, data source, abbreviation, etc. that may not be familiar to those outside your own country (e.g. how a boda boda driver system is set up, structure of healthcare system, data sources, etc.).

Your proposals should be succinct and written in English. Proposals will be subject to both scientific and programmatic review. The following criteria will be used to evaluate proposals for funding consideration:

  • Significance of the problem being addressed
  • Scientific rigor and quality
  • Feasibility of completing the project in the indicated time (not to exceed 7 months)
  • Probability that the work will yield important information and will have lasting public health impact
  • Qualifications of the Principal Investigator (i.e. the applicant) and collaborators
  • Indication of a strong mentoring system: subject matter expert/mentor in relevant subject area from either the local Ministry of Health, your FETP, school of public health, and/or other relevant institutions


Small grant awardees are expected to publish their findings in scholarly peer‐reviewed journals and present their research at professional gatherings (e.g. meetings, conferences, seminars, etc.). At the completion of the project a draft manuscript should be submitted. All publications, papers, and presentations resulting from project activities funded by the CDC or using CDC/WIDB resources must cite the CDC (Relevant Divisions and Centers) as a contributing source of support and indicate the CDC grant title and number (available from your point of contact at TEPHINET).

Budget and Timeline

Please provide a detailed budget for how the funds will be used and an indicative timeline for your project (see templates "Budget" and "Timeline" made available separately). All guidelines pertaining to allowable expenses on federal grants will be applicable for these awards. Moreover, funding will not be provided for: Principal Investigator/applicant stipends, books and subscriptions or graduate student support and tuition remission.