2022-2023 Cardiovascular Disease (CVD) Small Grants: Full Proposal Submission Guidelines for Approved LOIs

TEPHINET congratulates those Cardiovascular Disease (CVD) Small Grant applicants, whose letters of intent (LOIs) were accepted, on advancing to the next stage of the grant application process to submit a full project proposal.

Accepted LOI applicants: Please complete the full proposal application here by 11:45 PM Eastern Time (ET) on October 25th, 2022Note: You must be logged into TEPHINET's website (www.tephinet.org) in order to be able to access the application form. Click "Login" near the top right corner of this page to log into your existing account. Please use the same account you used to submit your LOI.

*All grant awards are contingent upon receipt of funding from associated donors. This announcement does not implicitly or explicitly guarantee awards for submitted Full Proposals.

Non-Research Project Proposals

Please remember that small grants are only awarded to projects determined to be “non-research,” including demonstration projects designed to evaluate programs and activities, but not meant to generalize findings. Therefore, please avoid using the word ‘research’ and ‘study’ in your full proposal.

Proposals must demonstrate that the investigation is linked to evaluating cardiovascular disease prevention, control and treatment efforts or assessing cardiovascular health information systems. Specify how you will ensure data security and protection measures and how program data or supplementary data collected will not include personally identifiable information (PII). While investigations may include human subjects, the primary objective should not be human subject research. For more information on non-research projects, please see the guidance document “Non-Research Proposal Reminder” in the "Documents and Templates" section on the right side of this page. 

Primary requirements

As a part of the primary requirements, you must submit the following four separate documents to be considered for full proposal review:

  1. Full Proposal Document
  2. Budget
  3. Timeline
  4. Table shells

Please use standardized file names (i.e. Surname_Type of Document) for each document. For example: 1) Smith_Budget Proposal; 2) Smith_Budget Proposal; 3) Smith_Timeline Proposal; 4) Smith_Table shells Proposal)

Full Proposal Document

Your full proposal should be in English and limited to 5 pages of single-spaced text in 12-point Times New Roman font with standard margins. The proposal should address the following sections:

  • Project title
  • Abstract (not more than 250 words)
  • Background and significance of proposed project
  • Preliminary investigations (if applicable)
  • Problem identification and definition
  • Justification and public health implications
  • Goals /objectives (state your research question(s), specific goals/objectives that can be achieved within the project timeline)
  • Design and methods (include: investigation design; population source and sampling strategy; sample size, inclusion/exclusion criteria, data collection strategies, and data quality assurance; information on collaborating partners; ethical considerations, limitations etc.)
  • Analysis and interpretation plans (include: plan for data analysis including a description of key variables; plans for coding and cleaning data; statistical tests and software etc.)
  • Reporting/dissemination plan for findings (include: how findings will be disseminated; how you will communicate findings to partners; how you are planning to use the findings etc.)
  • References: This additional section will NOT be counted towards the 5-page proposal limit. Start the reference section from the fresh page (not counted in the 5-page limit).

For additional information about the individual components usually included in a full proposal, please refer to the document “Development of a Small Grant Proposal for a NON-RESEARCH Project” that has been made available in the "Documents and Templates" section on the right side of this page. A sample full proposal document has also been made available for your reference. 


  • The maximum budget for this grant is 5,000 USD.
  • Please provide a detailed budget for how the funds will be used for your project (see templates “Budget” made available in the "Documents and Templates" section)
  • All guidelines pertaining to allowable expenses on federal grants will be applicable for these awards.
  • Please note that funding will NOT be provided for: Principal Investigator/applicant stipends, books, conference travel, publications, subscriptions, or graduate student support and tuition remission.


Please provide a detailed timeline for your project (see template “Timeline” that has been made available in the "Documents and Templates" section on the right side of this page)

Table shells

  • Please include table shells as a separate document – the proposal will NOT be considered complete if table shells are not included.
  • Please provide table titles, column or row headings, and possible footnotes for each table

Additional Requirements

In addition to the full proposal document, the following materials (7 documents) are required for your submission to be considered complete:

  • A one-page summary of your proposal (not to exceed one page of single-spaced text in 12-point New Times Roman font with standard margins) with the following sections:
    • Project title
    • Project leader and collaborators/significant participants
    • Mentor name, title and email contact
    • Source of support for the project (e.g., the divisions/departments within the Ministry of Health that are supporting the field investigation)
    • The description of your project
    • Goal, main objectives, and research questions
    • Data and human subject involvement (describe type and source of data collected; de-identification of personally identifiable information; and including data security and protection measures)
    • Reporting (i.e., what do you expect to report and to whom)
  • Your latest curriculum vitae (CV)
  • A narrative description of your current position (to be submitted as a separate document).
  • NIH type biographical sketches for significant participants (see template “Biosketch” made available in the "Documents and Templates" section).
  • The abstract page(s) from all ongoing funded and pending project proposals that the PI (i.e., applicant) is undertaking.
  • Letters of support from all collaborating institutions/agencies (e.g., if using hospital data or personnel, etc.)
  • Proof of IRB (HRPP) approval or Evidence that you have applied for IRB (HRPP) approval at the same time as submitting your full proposal (e.g., documentation of HRPP # for pending review of the project). You do not need to submit evidence that you have received local IRB approval – at this time you’re only required to submit evidence that you have applied for local IRB approval. If your full proposal is selected for a grant award, then you will be required to provide evidence that you have received local IRB approval before you can receive the grant award.)
  • Each of the above submitted documents must follow the standard file naming convention of Surname_Type of Document (for example: Smith_One Page Summary, Smith_CV, Smith_Abstract, etc.)

Data Use Agreements

IMPORTANT: Prior to submitting the full proposal, applicants must verify that the data variables they plan to collect are indeed feasible to collect (e.g., blood pressure readings, prescriptions, modifiable hypertension risk factors etc.)

Overall Evaluation Criteria

Since your proposals will be reviewed by international reviewers please describe any system, data source, abbreviation, etc. that may not be familiar to those outside your own country (e.g., structure of healthcare system, data sources, etc.).

Your proposals should be succinct and written in English. Proposals will be subject to both scientific and programmatic review. You may find it helpful to review guidance provided in the Scientific Writing course for relevant sections. The following criteria will be used to evaluate proposals for funding consideration:

Project title

  • Clear and descriptive (includes time, place, or person information)


  • Summarizes investigation clearly
  • Not more than 250 words

Background and significance

  • Describes current state of knowledge about the health issue to be studied based on a review of the literature
  • Clearly describes what has been done previously (if applicable)
  • References sources used in the Bibliography/Reference section

Problem identification and definition

  • Relevance to HEARTS focus area(s) and field project question(s)
  • Clear description of why the problem merits study
  • Potential contributions of this project are described
  • Key previous work on the topic referenced
  • Critical areas for project identified
  • Problem described in magnitude, time frame, geography, population


  • Problem is current and timely
  • Has serious morbidity and mortality consequences
  • Affects large number of people
  • Related to on-going program activities
  • Has broad social, economic, political, or public health implications
  • Is a priority area in the applicant’s country?

Goals and objectives

  • Are framed within the impact or public health purpose of the program
  • Are specific and measurable within the project timeline
  • Specify research questions your project will address

Design and methods

  • Description of design
  • Description of population, type/ sources of data, data collection, and quality control
  • Description of inclusion and exclusion criteria
  • Description of sampling design/strategy, if appropriate and sample size
  • Description of partners that will collaborate on this project
  • Description of ethical consideration
  • Limitations are addressed

Interpretation and analysis plan

  • Plan for analyzing the data including a description of key variables, statistical tests to be used
  • Key table shells provided, showing how the investigator will organize statistics/results

Reporting/dissemination plan

  • Plan for dissemination of results
  • Inclusion of partners in the reporting of findings

Budget and Timeline

  • Clear and itemized description of relevant and judicious use of funds
  • Clear description of feasible and sensible timeframes for each phase of the project


Small grant awardees are encouraged to publish their findings in scholarly peer‐reviewed journals and/or present their work at professional gatherings (e.g., meetings, conferences, seminars, etc.). At the completion of the project, it’s recommended that a draft manuscript is submitted to TEPHINET for further consideration. Any abstracts, publications, papers, and presentations resulting from project activities must cite the contributing source(s) of funding and/or technical support (information available from your point of contact at TEPHINET). Note that this award does not provide funds for future manuscript publication or conference travel. Please notify TEPHINET when you publish or present your work.