The 10th Southeast Asia and Western Pacific Bi-regional TEPHINET Scientific Conference will be held online from November 1 to 5, 2021. This virtual conference will take place during the hours of 10:00 a.m. to 3:00 p.m. (GMT+8).
Current trainees and recent graduates (those who graduated after 2018) of field or applied epidemiology training programs in the Southeast Asia and Western Pacific regions, as well as those from other regions, are invited to submit late-breaking abstracts online at this link from now until September 15, 2021.
This call for late-breaking submissions is restricted to studies completed after February 28, 2021. All abstracts should be written in English. Each person is allowed only one abstract submission as primary author.
The Scientific Committee will assign three qualified epidemiologists from our pool of abstract reviewers to review each submitted abstract. Abstracts will be considered for oral presentation only.
By the end of September, FETP Directors will receive a complete list of the results of late-breaking abstracts submitted from their programs. Upon receipt of the results, directors are expected to communicate the results to those who submitted abstracts. Those whose abstracts are accepted for presentation will also be informed and sent joint invitation letters from the South Asia Field Epidemiology and Technology Network (SAFETYNET) by the beginning of October. They also will receive guidelines regarding the structure and delivery of their presentations for online attendance.
Instructions for Writing Abstracts
- Type and save your abstract in word processing software such as Microsoft Word, Pages (for Apple), or Google Docs; then copy and paste your abstract from your document into our web-based abstract submission system. See the sample abstract below for the required format.
- Abstracts may not exceed 300 words in length. This word count excludes the headings of the structured abstract (Background, Methods, Results, Conclusions) and the title and authors’ names. You can easily obtain your word count by selecting the appropriate text of the abstract and then choosing the “Word Count” command in the “Tools” menu of MS Word or of Google Docs.
- No graphics will be accepted.
You will be asked to submit the following information:
Authors and Training Program Affiliation
Have the following information with you when you submit an abstract online.
- Name and email address of primary author (presenter)
- Names of co-author(s) (Please ensure that all of your co-authors have agreed to being listed on the paper prior to submitting your abstract)
- Name of your FETP
- Name of FETP Program Director
- Email address of FETP Program Director
- Status of primary author: current trainee or graduate/alumnus
- If graduated, year of graduation
Title
- Be brief. Avoid subtitles if possible.
- Capitalize major words only. Capitalize the second component of hyphenated terms. Do NOT use abbreviations or acronyms in title.
- Give geographic location (country, province or city) and dates of study or investigation. Do not abbreviate geographic locations; separate them from the rest of the title by an m-dash, e.g., Dengue Fever Outbreak — Ho Chi Minh City, 2015.
Abstract Text
- Structure the abstract using the following subheadings to identify each section: Background, Methods, Results, Conclusions.
- The Background section should address both 1) the public health significance of the subject and 2) the scientific background and rationale for the study (see sample abstract).
- The Results section must contain data. It should not include such statements as, "Data will be discussed." If considerable work is needed before the conference, please state in the abstract that results are preliminary.
- Because of time constraints, changes cannot be made to the abstract after it is submitted. You may find, however, that the results and conclusions of the study do change, based on data analysis done after submission. If your abstract is accepted and significant changes have been made after submission of the abstract, please highlight the changes in your presentation.
To view a sample abstract and abstract evaluation criteria, please download the full call for late-breaking abstracts below.